Subscription software that keeps every license key, renewal date, and compliance document for your practice in one encrypted, audit-ready vault — so nothing lapses by surprise.
Works alongside the systems your practice already runs
A single subscription dashboard for the software, credentials, and renewals that keep your operatory running — no spreadsheets, no sticky notes, no surprise lapses.
License keys, logins, and activation files stored with AES-256 encryption — accessible only to the people you authorize.
Every expiry date in one timeline. Automated reminders reach your office manager well before anything lapses.
See who's using what across every operatory and workstation. Assign or reclaim seats in a couple of clicks.
Keep BAAs, proof-of-license, and vendor documents filed against each product for audits and HIPAA reviews.
A complete, timestamped history of every assignment, view, and change — for accountability and peace of mind.
Owners, office managers, and clinicians each see exactly what they should — and nothing they shouldn't.
ProLicensor is software you run yourself, with guided setup and friendly support along the way. Import what you already have, and your renewals are organized from day one.
A step-by-step setup wizard walks your office manager through adding every license and renewal date — no technical know-how required.
Already track licenses in a spreadsheet? Import it and we'll structure each product, seat count, and expiry into your vault.
The platform watches every expiry date and emails your team well before anything lapses — set it once and forget the calendar.
Standardize licensing and renewals across every location from one subscription dashboard.
3 locations · 11 licenses imported
Dentrix, Eaglesoft & Dexis added to the vault
Alerts set 45 days before every expiry
Office manager & 2 admins added with roles
Through vendor partnerships, members unlock discounted pricing on genuine security and practice-management software. Pick a product and the license drops straight into your vault, with renewals tracked automatically — no grey-market keys, ever.
Practice-wide endpoint protection and antivirus software — discounted, then tracked and renewed in your vault.
AI-driven detection and response software for practices that want protection beyond traditional antivirus.
Anti-phishing, impersonation defense, and encryption software for HIPAA-protected email — licensed per user.
Cloud DNS-layer protection software that blocks malicious destinations before they reach your workstations.
Microsoft 365, Adobe, and Google Workspace subscriptions — licensed, assigned, and renewed alongside everything else.
Licenses and annual support for the clinical software your operatory depends on — organized in one place.
Your practice handles sensitive data. The vault that manages your software should hold itself to the same standard.
Data encrypted at rest and in transit. Credentials are never stored in plain text.
Business Associate Agreements available for practices with compliance requirements.
Every action is recorded and timestamped, so you always know who did what and when.
Vendor partnerships mean real, fully-supported software licenses — never grey-market keys.
Generic license trackers treat a firewall like a spreadsheet row. ProLicensor models each asset class the way your practice actually runs it — so you never double-buy at audit, never pay for a seat nobody uses, and never let an endpoint go dark.
Start on the free plan and upgrade when you're ready — unlimited storage, a signed BAA, and priority support from our healthcare software specialists. No per-user fees, ever.
Free
Store your licenses and try the vault. No card, no commitment.
1 location · no card required
Self-serve. Community & docs support.
Start freeManaged by ProLicensor
Your vault, renewals, and audits — with the ProLicensor team behind you.
Billed monthly · cancel anytime
Direct priority support from our healthcare software specialists — included.
Start free trialJoin the practices that trust ProLicensor to keep their software licenses, renewals, and compliance records in order — so nothing slips through the cracks.